Donation Privacy Policy

YORKSHIRE NORTH & EAST RIDINGS
CIO

At Yorkshire North and East Ridings Charitable Incorporated Organisation, the privacy of our visitors is of extreme importance to us.

Donation Privacy Policy

Introduction

The FCYNER CIO is committed to ensuring the privacy of the personal information

we collect from our donors. This Privacy Policy sets out how the FCYNER protects

personal and any other information provided in both paper and electronic formats.

Purpose for processing personal information

Our legal basis for collecting, processing and sharing personal information as

described below is based on the legitimate interest of the FCYNER CIO. To provide

you with the services and information you request and for administration and

processing purposes, including donations, gift aid tax reclaim, statutory and

compliance monitoring.

What personal information we may collect

• Your full name

• Your full address

• Your contact details such as an email or telephone numbers

• Your bank account details including branch address

• Your Lodge, Chapter or any other Masonic organisation membership details

• Your tax payer status and Gift Aid preference

How we collect your personal information

• Phone

• Post (e.g. paper donation forms)

• Electronically (e.g. emails)

• Information forwarded by third parties (e.g. JustGiving)

Why we need to collect your personal information and how it is used by the

FCYNER CIO

• To identify you as a donor to process your donation

• To set up a Standing Order instruction with your bank if you elect to donate

regularly

• To submit a Gift Aid tax reclaim to HMRC if you choose to Gift Aid your

donation

• To send you communications relating to the work of FCYNER CIO, such as

receipts, thank you letters, statements and other correspondence

Sharing your personal information

The FCYNER CIO will not sell, share or distribute your personal information to any

third party for marketing purposes. We will not use or share your personal data

except for the legitimate purposes specified below.

We may share your personal information with

• Your bank

o To send a Standing Order instruction to enable regular donations to be

made (monthly, quarterly, annually )

• HMRC

o To submit a Gift Aid tax reclaim for Gift Aided donation (where eligible)

o To refund tax to HMRC (where Gift Aid is reclaimed in error/ not

eligible)

Storing your personal information

All personal and other information collected from donors is stored securely by the

FCYNER CIO. The records are only kept as long as the FCYNER CIO is legally

required to. Each set of information is retained in accordance with the statutory and

regulatory requirements and is destroyed securely at the end of the retention period.

Personal and other information collected is not transferred overseas and the servers

are located in the U.K.

Your personal information and your rights/accessing and updating your

personal information

• You have a right to ask for details about the information we hold about you

• You have the right to ask us to stop processing your personal data if it is not

necessary for the purposes for which you provided your information (e.g. to

process a donation)

• You have the right to rectify your personal data to ensure the information we

hold about you is accurate and up to date

• You have the right to ask us to erase/delete any personal information we hold

about you unless the FCYNER CIO needs to retain it for legitimate purposes

Updating Privacy Policy

We may update or amend this Privacy Policy from time to time, to comply with law or

to meet our changing business requirements. When we update our Privacy Policy,

we will take appropriate measures to inform you, consistent with the significance of

the changes we make. Any updates or amendments will be posted on the FCYNER

CIO website.

How to contact us

FCYNER CIO, 39 Allderidge Avenue, Hull, HU5 4EG is a Data Controller and in the

execution of our legitimate business interests we may hold and process personal

information about you or from which we can identify you. This Privacy Policy

describes how we deal with any personal information that you give to us or any that  we may hold about you.